Sample workflow — Logistics & Fleet Operations
How a delivery trip becomes a settled fleet expense
See how a single delivery trip moves from proof-of-delivery at the depot to a fully checked, ready-to-settle expense record.
Trip closed at the depot
When a driver returns, they submit the trip sheet along with proof-of-delivery and any fuel or toll receipts from the trip.
Fuel and toll receipts captured
Every receipt is linked to that specific trip and vehicle, instead of sitting in a folder to be sorted out later.
Mileage double-checked against the route
The distance and fuel used are compared against what's normal for that route, so anything unusual stands out immediately.
Settlement synced to accounts
Once the trip checks out, it's ready for driver and vendor settlement — accounts don't have to chase paperwork to close it out.
- Trip sheets and receipts collected in person, often days later
- Fuel use checked manually, if at all
- Settlement delayed while accounts tracks down paperwork
- Trip sheet and receipts captured the same day, per vehicle
- Mileage checked automatically against the expected range
- Settlement-ready the moment the trip is confirmed
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